Code of Conduct

NDSA groups follow Digital Library Federation’s (DLF) Code of Conduct as the Council on Library and Information Resources (CLIR) acts as the host organization for both DLF and NDSA.

This website documents the procedures for reporting Code of Conduct violations or concerns for NDSA spaces based on where the incident occurs.

Reporting Code of Conduct Violations

Review the information below for options on reporting any Code of Conduct Violations. Reporting mechanisms may vary depending on the location or environment of the infraction.

When reporting a violation, please consider including the following information (as appropriate/as comfortable):

  • What happened, where, and when, including any supporting information you may have
  • Who was involved
  • What you would like to see happen, including follow-up from NDSA Leadership and/or CLIR
  • Your contact information

Digital Preservation Conference (DigiPres)

Any Code of Conduct violations or concerns that happen during the DigiPres Digital Preservation Conference are addressed by CLIR/DLF as hosts of the conference. The conference website states: “The NDSA strives to create a safe, accessible, welcoming, and inclusive event, and operates under the DLF Forum’s Code of Conduct.”

The DLF Code of Conduct states the processes available for in-person and online events. If contacting a person on site is not possible:

  • Send an email to respect@clir.org. Four CLIR/DLF staff receive messages sent to this address.
  • Call or text CLIR/DLF staff at 732-737-7328 (732-RESPECT). This number will be continuously monitored during programming and occasionally monitored outside of programming hours.
  • Use the anonymous reporting form. Four CLIR/DLF staff receive messages sent via this form.

To report incidents after our events, in online venues, or on-site but in the absence of a staff member, call/text CLIR/DLF Staff at (732) 737-7328 or email info@diglib.org. However, if you or others are in imminent danger, please first phone emergency services at 911.

NDSA Interest Group

If an incident occurs during an Interest Group meeting please use the method below that is most comfortable for you.

  • Reach out to the identified co-chair or appointed code of conduct monitor via private Zoom chat during the meeting.
  • Reach out to any of the Interest Group co-chairs after the meeting.
  • Report the Code of Conduct concern/violations to conduct@ndsa.org. This email is monitored by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations using the anonymous form. This form is received by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations to one or more people on the Leadership team

NDSA Working Group

If an incident occurs during a Working Group meeting please use the method below that is most comfortable for you.

  • Reach out to the identified co-chair or appointed code of conduct monitor via private Zoom chat during the meeting.
  • Reach out to any of the Working Group co-chairs after the meeting.
  • Report the Code of Conduct concern/violations to conduct@ndsa.org. This email is monitored by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations using the anonymous form. This form is received by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations to one or more people on the Leadership team

Slack

If an incident occurs on the Slack platform please use the method below that is most comfortable for you.

  • Report the Code of Conduct concern/violations to conduct@ndsa.org. This email is monitored by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations using the anonymous form. This form is received by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations to one or more people on the Leadership team

Mailing Lists

If an incident occurs on an NDSA mailing list please use the method below that is most comfortable for you.

  • Report the Code of Conduct concern/violations to conduct@ndsa.org. This email is monitored by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations using the anonymous form. This form is received by the Chair and Vice Chair of the Coordinating Committee.
  • Report the Code of Conduct concern/violations to one or more people on the Leadership team

The NDSA Code of Conduct Workflow was inspired by the BitCurator Consortium Code of Conduct Workflow procedures document. NDSA would also like to thank members of the BCC CoC Committee for overall guidance.